Administration

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SOVEREIGN CATHOLIC INDIGENOUS AND PRIVATE STATE OF XARAGUA
OFFICE OF THE RECTOR-PRESIDENT
OFFICIAL COMMUNICATION AND ADMINISTRATIVE CORRESPONDENCE PROTOCOL
Official Classification: Central Administrative Protocol — Institutional Correspondence Standard — Records and Communications Instrument
Issuing Authority: Office of the Rector-President
Administrative Scope: The State of Xaragua, the University of Xaragua, ministries, public offices, State enterprises, administrative bureaus, and affiliated institutions
PART I — PURPOSE AND APPLICATION
Article 1 — Purpose
This Protocol establishes the official channels, documentary requirements, registration procedures, and administrative standards governing communications addressed to the institutions of the Sovereign Catholic Indigenous and Private State of Xaragua.
Its purpose is to ensure:
a. accurate identification of correspondents;
b. orderly processing of requests and submissions;
c. preservation of the administrative record;
d. continuity of institutional operations;
e. protection of confidential information;
f. verification of instructions, decisions, and commitments;
g. assignment of matters to the competent authority.
Article 2 — Scope
This Protocol applies to communications concerning:
a. administrative inquiries;
b. applications and official submissions;
c. diplomatic and interinstitutional correspondence;
d. academic matters;
e. legal and regulatory notices;
f. contractual and commercial communications;
g. requests for appointments;
h. media inquiries;
i. institutional partnerships;
j. complaints, petitions, and requests for review.
PART II — OFFICIAL COMMUNICATION CHANNELS
Article 3 — Written Correspondence
Written correspondence constitutes the principal method of official communication with Xaraguayan institutions.
Official written channels include:
a. email addresses published by the competent institution;
b. secure electronic forms appearing on an official Xaragua platform;
c. Telegram, WhatsApp, or another designated institutional messaging account;
d. digitally transmitted documents bearing sufficient identifying information;
e. physical correspondence delivered to an officially designated administrative address or receiving office.
Article 4 — Authorized Addresses and Accounts
A communication shall be considered formally received only when transmitted through an address, account, form, registry, or receiving point designated by the competent Xaraguayan institution.
Publication of an address or account for informational purposes does not authorize its use for every category of administrative matter. Each institution may designate separate channels for general inquiries, legal notices, academic submissions, commercial transactions, media requests, and confidential correspondence.
Article 5 — Telephone and Audiovisual Communications
Telephone calls, voice conferences, and audiovisual meetings may be conducted when operationally appropriate and scheduled or accepted by the competent office.
Where a telephone or audiovisual exchange concerns an official decision, instruction, undertaking, application, or administrative position, the material elements of the exchange shall be confirmed in writing or entered into the institutional record.
Unscheduled calls do not constitute formal filing, legal notice, administrative acceptance, contractual approval, or institutional authorization.
Article 6 — Requests for Appointments
A person or institution seeking a telephone, audiovisual, or in-person meeting shall submit a written request stating:
a. the identity and institutional affiliation of the requester;
b. the purpose of the proposed meeting;
c. the principal matters to be discussed;
d. the names and functions of the intended participants;
e. any relevant documents;
f. the requested communication format.
The competent office may approve, decline, defer, redirect, or request additional information concerning the proposed meeting.
PART III — ADMINISTRATIVE VALIDITY AND RECORDKEEPING
Article 7 — Required Information
Official submissions should contain sufficient information to permit identification, classification, and processing, including where applicable:
a. the name of the sender;
b. contact information;
c. institutional affiliation;
d. subject of the communication;
e. requested administrative action;
f. supporting documents;
g. signature or other method of authentication.
Article 8 — Registration of Communications
Communications requiring institutional action may be assigned:
a. a receipt confirmation;
b. a registration number;
c. a case or correspondence reference;
d. a responsible office;
e. a documentary classification;
f. a response status.
Receipt of a communication does not by itself constitute approval of its contents, acceptance of jurisdiction, creation of a contractual obligation, or recognition of any asserted legal status.
Article 9 — Official Instructions and Commitments
No communication shall bind the State or any Xaraguayan institution unless issued or expressly confirmed by an official possessing the necessary authority.
Informal conversation, automated acknowledgment, preliminary discussion, technical exchange, or receipt confirmation shall not be interpreted as a decree, contract, appointment, license, accreditation, diplomatic commitment, or administrative decision.
Article 10 — Archival Record
Official communications may be preserved in accordance with applicable archival, security, privacy, and records-management rules.
The competent institution shall determine the appropriate retention period, access classification, method of storage, and conditions governing disclosure or destruction.
Article 11 — Response Administration
The administration may:
a. answer directly;
b. request additional information;
c. transmit the matter to another competent office;
d. consolidate related submissions;
e. classify the communication as informational;
f. close a matter that requires no administrative action;
g. decline communications that are incomplete, duplicative, abusive, technically unsafe, or outside institutional competence.
No automatic right to an immediate or individualized response arises solely from the transmission of a communication.
PART IV — SECURITY AND INSTITUTIONAL INTEGRITY
Article 12 — Verification
The administration may verify the identity, mandate, authority, or institutional affiliation of any correspondent before processing a sensitive communication or releasing protected information.
Article 13 — Protected Communications
Confidential, legal, diplomatic, financial, personnel, security, and personally identifying information shall be transmitted only through channels appropriate to its classification.
The administration may require encryption, identity verification, signed documentation, restricted access, or another security procedure.
Article 14 — Unauthorized Representation
No person may represent that they speak, negotiate, contract, issue instructions, or receive official communications on behalf of Xaragua without a written mandate from the competent authority.
Communications transmitted through an unauthorized intermediary do not bind the State.
Article 15 — Administrative Language
Communications may be accepted in French, Haitian Creole, English, Spanish, or another language authorized by the receiving institution.
The administration may request a translation when necessary for accurate processing. The official language of a resulting act or decision shall be identified in the instrument itself.
PART V — CENTRAL ADMINISTRATION
CHAPTER I — OFFICE OF THE RECTOR-PRESIDENT
Article 16 — Constitutional Position
The Office of the Rector-President is the central constitutional and executive office of the Sovereign Catholic Indigenous and Private State of Xaragua.
It ensures the unity, direction, continuity, and coordination of the Xaraguayan institutional order in accordance with the Constitution, the laws, the Rectoral Acts, and the customary foundations of the State.
Article 17 — Seat of Central Authority
The Office of the Rector-President constitutes the principal seat of:
a. executive direction;
b. constitutional coordination;
c. promulgation of State instruments;
d. appointment and supervision of senior officers;
e. foreign and interinstitutional relations;
f. strategic policy;
g. coordination between the State and the University of Xaragua;
h. preservation of institutional continuity.
Article 18 — Institutional Composition of the Xaragua System
The central institutional architecture comprises:
a. the Government of Xaragua, responsible for executive, legal, administrative, territorial, economic, and external affairs;
b. the University of Xaragua, responsible for academic formation, research, publication, certification, institutional knowledge, and technical support;
c. the Liberal Party of Xaragua, operating according to its own governing instruments as a political and doctrinal organization.
Each component exercises the responsibilities attributed to it by the applicable constitutional, statutory, academic, or organizational instrument.
Coordination between these components does not merge their respective legal functions or documentary responsibilities.
Article 19 — Rector-Presidential Authority
The Rector-President serves as:
a. Head of the Xaraguayan State;
b. chief constitutional and executive authority;
c. presiding authority of the central administration;
d. principal authority for the promulgation of constitutional and executive instruments;
e. principal authority for foreign notifications and external institutional relations;
f. Rector of the University of Xaragua in accordance with its governing instruments;
g. appointing authority for offices reserved to the Rector-President.
Article 20 — Exercise and Delegation of Authority
The Rector-President may exercise authority directly or through ministers, commissioners, directors, delegates, officers, diplomatic agents, academic authorities, and other officials appointed or recognized under Xaraguayan law.
Delegation shall:
a. identify the competent person or office;
b. define the delegated function;
c. establish its duration where applicable;
d. specify reporting and authentication requirements;
e. remain subject to amendment or revocation by the competent authority.
Delegation transfers the exercise of a defined function and does not transfer the constitutional office of the Rector-President.
CHAPTER II — COMPETENCE OF THE CENTRAL ADMINISTRATION
Article 21 — General Functions
The Central Administration is responsible for:
a. executing constitutional and statutory policy;
b. coordinating ministries and administrative offices;
c. maintaining the official institutional registry;
d. supervising territorial and public-service planning;
e. conducting external institutional correspondence;
f. preparing and implementing strategic programs;
g. administering appointments and mandates;
h. coordinating legal, academic, economic, cultural, and diplomatic functions;
i. maintaining governmental records and operational continuity;
j. monitoring implementation of Rectoral Acts and State instruments.
Article 22 — Ministries and Administrative Offices
Ministries, bureaus, commissions, State enterprises, and other administrative offices exercise the competence assigned to them by their constituting instruments.
They remain accountable to the Office of the Rector-President through applicable reporting, supervision, budgetary, documentary, and performance requirements.
No office may exercise a power that has not been assigned to it by law, decree, delegation, administrative instrument, or established institutional mandate.
Article 23 — University of Xaragua
The University of Xaragua exercises academic and technical authority within the fields assigned to it by its governing instruments.
Its functions may include:
a. teaching and formation;
b. research and institutional analysis;
c. academic certification;
d. preservation and development of the Xaraguayan corpus;
e. technical advice to the State;
f. publication and documentary production;
g. preparation of future institutional personnel.
Academic certification does not replace an executive appointment, administrative license, judicial commission, or other authorization required for the exercise of a public function.
Article 24 — Liberal Party of Xaragua
The Liberal Party of Xaragua may contribute to political formation, doctrinal development, civic organization, public consultation, and strategic mobilization according to its statutes.
Party decisions do not acquire the force of State law unless incorporated into a valid governmental or constitutional instrument by the competent authority.
CHAPTER III — OFFICIAL ACTS AND AUTHENTICATION
Article 25 — Categories of Official Acts
Official State acts may include:
a. constitutional statutes;
b. Rectoral Acts;
c. executive decrees;
d. ministerial regulations;
e. administrative decisions;
f. appointments and delegations;
g. diplomatic notes and notifications;
h. licenses, authorizations, and certificates;
i. official academic instruments;
j. contracts and interinstitutional agreements.
Article 26 — Conditions of Validity
An official act must identify, as applicable:
a. the issuing authority;
b. the legal or administrative basis;
c. the subject and scope of the act;
d. the date of issuance;
e. the competent signature or authentication;
f. the conditions of entry into force;
g. the office responsible for execution;
h. the publication or registration requirements.
Article 27 — Official Publication
Acts requiring publication shall be transmitted through the official publication system designated by the State.
Publication establishes the authorized documentary version and its date of public issuance. The underlying legal authority of the act derives from the competence of the issuing organ and compliance with the applicable adoption procedure.
Article 28 — Seals, Signatures, and Credentials
The use of official seals, signatures, letterheads, titles, credentials, and institutional identifiers is restricted to authorized persons and purposes.
Forgery, unauthorized reproduction, material alteration, or fraudulent use of an official identifier may result in administrative invalidation, withdrawal of access, termination of mandate, and referral to the competent legal authority.
CHAPTER IV — REPRESENTATION AND ACCESS TO THE STATE
Article 29 — Official Administrative Portal
The official website and the communication channels designated by the Office of the Rector-President constitute the principal public interfaces for:
a. access to official information;
b. transmission of correspondence;
c. publication of institutional acts;
d. verification of offices and mandates;
e. academic and administrative inquiries;
f. official notices and updates.
The existence of other authorized institutional pages, addresses, platforms, or representatives shall be established through the official registry or a written mandate.
Article 30 — Institutional Representation
A representative of Xaragua must act within the scope of a written appointment, delegation, accreditation, commission, or office.
No private person, external organization, digital account, political group, or affiliated body may:
a. bind the State without authority;
b. issue documents as acts of the State;
c. negotiate in the name of the Rector-President without mandate;
d. establish a parallel governmental authority;
e. use official symbols or institutional identities deceptively.
Article 31 — Verification of Mandates
Foreign authorities, institutions, organizations, media, contractors, and private correspondents may request verification of a purported Xaraguayan mandate through the designated official communication channel.
The Central Administration may confirm:
a. the existence of an office;
b. the identity of its holder;
c. the scope of a delegation;
d. the duration of an appointment;
e. the authenticity of an official communication.
Article 32 — Non-Binding External Initiatives
An initiative, representation, agreement, declaration, or negotiation undertaken without the required mandate does not create an obligation for the State.
The competent authority may subsequently ratify, modify, reject, or take formal notice of such an initiative.
PART VI — INSTITUTIONAL CONTINUITY
Article 33 — Unity of Administration
The Xaraguayan administration operates through a unified constitutional order under the direction of the Office of the Rector-President.
Administrative unity means consistency of authority, records, policy, appointments, and institutional responsibility. It does not prevent the lawful allocation of specialized competence among ministries, offices, courts, State enterprises, and academic bodies.
Article 34 — Continuity of Operations
The Central Administration shall maintain:
a. registers of offices and appointments;
b. records of delegations;
c. official correspondence archives;
d. secure control of institutional accounts and domains;
e. succession and replacement procedures;
f. continuity plans for essential administrative functions;
g. documentary custody of constitutional and executive acts.
Article 35 — Resolution of Competence
Where uncertainty arises concerning the authority of a ministry, office, official, or affiliated institution, the Office of the Rector-President may issue a determination of competence, assign the matter provisionally, or refer it to the appropriate legal authority.
Article 36 — Controlling Text
This Protocol governs official communications and the public presentation of the Central Administration.
Earlier institutional descriptions inconsistent with its rules concerning communication channels, delegation, representation, administrative validity, or institutional structure shall be read subject to this Protocol.
Article 37 — Entry into Force
This Protocol enters into force upon its promulgation and publication through the official institutional platform of the Sovereign Catholic Indigenous and Private State of Xaragua.
Issued under the authority of the Rector-President
Sovereign Catholic Indigenous and Private State of Xaragua

You can contact the administration at any time via email, and we will respond within 48 hours.

SOVEREIGN CATHOLIC INDIGENOUS & PRIVATE STATE OF XARAGUA

UNIVERSITY OF XARAGUA

OFFICE OF THE RECTOR-PRESIDENT

GENERAL ACADEMIC REGISTER

GENERAL ARCHIVES OF THE STATE

SUPREME ORGANIC INSTRUMENT

ON INTERNATIONAL ACADEMIC RELATIONS, FOREIGN STUDENT ADMISSION, CROSS-BORDER INSTRUCTION, INSTITUTIONAL ACADEMIC AGREEMENTS, EXTERNAL COURSE INCORPORATION, RESEARCH COOPERATION, CATHOLIC ACADEMIC RELATIONS, AND THE INTERNATIONAL EXERCISE OF THE ACADEMIC COMPETENCES OF THE UNIVERSITY OF XARAGUA

Original Institutional Basis: 2025

Consolidated Organic Text: 6 September 2026

Official Classification: International Academic Relations Instrument — Foreign Student Admission Regulation — Cross-Border Education Framework — Academic Cooperation Act — External Institutional Relations Regulation

Issuing Authority: Office of the Rector-President

Competent Academic Authority: University of Xaragua

Permanent Academic Registry: General Academic Register

Archival Custodian: General Archives of the State

Principal International References: United Nations Declaration on the Rights of Indigenous Peoples, G.A. Res. A/RES/61/295 (13 September 2007), Arts. 3, 5, 13, 14, 18, 20, 31, 33, 34 and 36; International Covenant on Economic, Social and Cultural Rights, Art. 13; American Declaration on the Rights of Indigenous Peoples, OAS G.A. Res. AG/RES. 2888 (XLVI-O/16), Arts. III, XIV, XV and XX; Universal Declaration of Human Rights, Arts. 26 and 27.

Principal Canonical References: Codex Iuris Canonici (1983), Cann. 211, 215–218, 229, 298–299, 793–795, 800 and 807, subject to the particular requirements established by Cann. 808, 812 and 815–817 where applicable.

TITLE I

INSTITUTIONAL COMPETENCE IN INTERNATIONAL ACADEMIC RELATIONS

Article 1 — Competent Institution

The University of Xaragua is the academic institution competent, within the constitutional order of Xaragua, to establish and administer its international academic relations.

Such competence includes:

I. admission of foreign students;

II. academic cooperation with external institutions;

III. cross-border delivery of University instruction;

IV. incorporation and recognition of external instruction;

V. academic mobility;

VI. research cooperation;

VII. exchange of instructors and researchers;

VIII. articulation of academic pathways;

IX. recognition and transfer of credits;

X. academic agreements; and

XI. international presentation and verification of University academic records.

Article 2 — Indigenous Institutional Basis

The international academic activity of the University shall be situated within the broader institutional framework recognized by the United Nations Declaration on the Rights of Indigenous Peoples.

UNDRIP Article 14(1) recognizes the right of Indigenous peoples to establish and control their educational systems and institutions.

Article 5 recognizes the maintenance and strengthening of distinct Indigenous institutions.

Article 36(1) recognizes the right of Indigenous peoples, particularly those divided by international borders, to maintain and develop contacts, relations and cooperation, including activities for spiritual, cultural, political, economic and social purposes, with their own members as well as other peoples across borders.

These provisions shall constitute normative references for the University's Indigenous institutional and cross-border academic activity without displacing the particular legal requirements governing education, immigration, professional practice or institutional recognition in an external jurisdiction.

Article 3 — Nature of International Academic Activity

International academic activity shall constitute an ordinary function of the University.

The foreign character of a student, instructor, researcher, institution or educational provider shall not, by itself, prevent participation in an academic activity of the University.

Admission, cooperation and recognition shall remain subject to the applicable University instruments and to any external legal requirements governing the activity concerned.

Article 4 — No Transfer of General Jurisdiction

An academic relationship between the University and an external institution shall not constitute:

I. institutional merger;

II. transfer of general academic jurisdiction;

III. recognition of governmental authority;

IV. diplomatic recognition;

V. delegation of constitutional authority; or

VI. acceptance of the entire legal order of either party by the other.

The legal effects of each relationship shall be limited to those established by the governing instrument.

TITLE II

FOREIGN STUDENT ADMISSION

Article 5 — Eligibility

The University may admit applicants without distinction based solely upon nationality, foreign citizenship or residence outside Xaragua, subject to academic eligibility, program capacity, applicable admission requirements and any lawful restrictions established for a particular program.

Article 6 — Status of Foreign Students

A foreign student admitted by the University acquires the academic status assigned by University law.

Academic admission shall establish a relationship between the student and the University for the purposes specified in the admission instrument.

Admission shall not, by itself, constitute citizenship, nationality, permanent residence, diplomatic status or any other civil status not separately conferred by competent authority.

Article 7 — Modes of Attendance

Foreign students may participate through:

I. distance education;

II. online instruction;

III. hybrid instruction;

IV. direct physical attendance where available;

V. instruction delivered through an academic partner;

VI. articulated programs;

VII. research participation; or

VIII. another mode authorized by the University.

The applicable mode shall be determined by the program and by the legal and technical conditions governing its delivery.

Article 8 — Cross-Border Online Instruction

The University may make its courses available electronically to students situated outside Xaragua.

Cross-border online delivery shall be administered under University academic law as regards University curriculum, assessment, credits, records and credentials.

Where the jurisdiction in which the student is physically situated imposes mandatory requirements upon cross-border educational activity, those requirements constitute a separate question governed by the applicable external legal order.

Article 9 — Equality of Academic Requirements

Foreign students shall be subject to the academic requirements applicable to the program in which they are enrolled unless an academic agreement or specific regulation lawfully provides otherwise.

Foreign nationality shall not constitute a basis for exemption from compulsory academic requirements.

TITLE III

INTERNATIONAL ACADEMIC AGREEMENTS

Article 10 — Authority to Conclude Agreements

The University may conclude academic agreements with:

universities;

colleges;

institutes;

academies;

research institutions;

libraries;

professional educational organizations;

Catholic and ecclesiastical educational institutions;

Indigenous educational institutions;

public educational institutions;

private educational institutions;

foundations;

and other bodies possessing relevant academic, scientific, technical or research capacity.

Article 11 — Forms of Instrument

International academic relations may be formalized by:

Memorandum of Understanding;

Academic Cooperation Agreement;

Credit Recognition Agreement;

Articulation Agreement;

Research Cooperation Agreement;

Student Mobility Agreement;

Instructional Services Agreement;

Joint Academic Agreement;

Institutional Protocol;

or another written instrument appropriate to the relationship.

The designation of an instrument shall not confer upon it the juridical character of an international treaty unless the requirements applicable to treaty-making are independently satisfied.

Article 12 — Subject Matter

An international academic agreement may regulate:

I. teaching;

II. course provision;

III. visiting instruction;

IV. research;

V. student mobility;

VI. academic personnel mobility;

VII. access to laboratories and technical facilities;

VIII. library and database access;

IX. distance education;

X. credit transfer;

XI. recognition of coursework;

XII. joint academic activities;

XIII. articulation pathways;

XIV. academic conferences;

XV. publications; and

XVI. other specified academic activities.

Article 13 — Allocation of Responsibility

Every agreement involving academic instruction shall determine, where applicable:

the institution providing instruction;

the institution conducting assessment;

the institution maintaining the original record;

the credit value assigned;

the conditions of recognition;

the applicable program requirements;

financial obligations;

intellectual-property provisions;

duration;

termination;

and credential consequences.

TITLE IV

EXTERNAL INSTRUCTION WITHIN UNIVERSITY PROGRAMS

Article 14 — Incorporation Authority

The University may incorporate instruction originating from an external institution into a University program.

Such incorporation may occur through prior agreement, articulation, transfer, equivalency determination, individual recognition or another academic procedure authorized by University law.

Article 15 — Faculty Attribution

External origin of instruction shall not prevent a course from being assigned to a Faculty of the University for purposes of program organization.

A course may therefore constitute part of a University Faculty while the actual instruction is supplied by another institution.

Article 16 — Academic Classification

For purposes of the General Academic Register, incorporated external instruction may be classified according to its actual status, including:

external instruction under agreement;

joint instruction;

transferred coursework;

recognized external coursework;

articulated coursework;

or another authorized classification.

Article 17 — Sovereign Academic Credits

External coursework formally accepted by the University may receive the number of Sovereign Academic Credits (SAC) determined by the competent academic authority.

Once recognized, those credits may satisfy the University requirement to which they have been formally assigned.

Article 18 — Microprograms and Degrees

Recognized external instruction may constitute part or all of the specialized instructional component of a microprogram or degree pathway.

The academic progression established by University law remains:

15 SAC — Attestation of Specialization;

30 SAC — Certificate of Completion;

90 SAC — Bachelor;

120 SAC — Advanced Bachelor.

The external origin of recognized instruction shall not, by itself, prevent such credits from counting toward the applicable University credential.

TITLE V

RESERVED UNIVERSITY REQUIREMENTS

Article 19 — Xaraguayan Academic Core

The University retains authority to establish compulsory academic requirements applicable to foreign and domestic students.

The Xaraguayan academic core shall remain subject to direct University regulation regardless of the amount of external instruction incorporated into a program.

Article 20 — History of Xaragua

History of Xaragua shall constitute a compulsory component where required by the applicable academic regulation.

Its institutional basis shall be situated within UNDRIP Articles 13(1) and 14(1) concerning, respectively, the transmission of Indigenous histories and Indigenous educational institutions.

Article 21 — Additional Requirements

The University may prescribe additional compulsory instruction concerning Indigenous law, constitutional organization, institutional studies, governance, history, languages, theology or other designated subjects.

Article 22 — Effect of External Partnerships

No academic partnership shall exempt a student from a compulsory University requirement unless the competent University authority expressly grants equivalence, substitution or exemption.

TITLE VI

INTERNATIONAL RESEARCH

Article 23 — Research Cooperation

The University may undertake research independently or in cooperation with external researchers, universities, institutes, archives, laboratories, foundations and other competent bodies.

Article 24 — Research Agreements

Research agreements may regulate:

research objectives;

participating researchers;

methodology;

access to archives or facilities;

data governance;

funding;

publication;

authorship;

intellectual property;

confidentiality;

Indigenous knowledge;

and institutional attribution.

Article 25 — Indigenous Knowledge

Research concerning Indigenous knowledge, cultural heritage, traditional cultural expressions or associated intellectual property shall take account of the rights recognized by UNDRIP Article 31(1).

University authorization to conduct research shall not, by itself, extinguish or transfer collective rights held by an Indigenous community or other lawful rights holder.

Article 26 — Institutional Research Classification

The University may establish research programs, centres, projects, chairs, archives, publications and other academic research structures by competent academic act where institutional necessity exists.

No additional administrative body shall be presumed to exist unless formally established.

TITLE VII

RELATIONS WITH PUBLIC AND INSTITUTIONAL AUTHORITIES

Article 27 — Academic Relations Distinguished from Diplomacy

Academic cooperation with a public university, ministry, embassy, international organization or other public institution shall remain an academic or institutional relationship unless a separate instrument expressly establishes another juridical character.

The University shall not characterize an ordinary academic agreement as a diplomatic act or treaty solely because a public institution participates.

Article 28 — Institutional Briefings and Expertise

The University may provide research, academic analysis, historical studies, institutional studies, policy analysis, conferences and technical briefings to public authorities, diplomatic actors, Indigenous institutions, ecclesiastical institutions and other organizations.

Such activities shall be classified according to their actual academic, research, advisory or contractual character.

Article 29 — Foreign Relations Competence

Where an academic relationship additionally engages the formal external relations of Xaragua, coordination shall occur through the authority competent for foreign relations under Xaraguayan constitutional law.

The University shall retain responsibility for the academic substance of the relationship.

TITLE VIII

CATHOLIC ACADEMIC RELATIONS

Article 30 — Canonical Framework

The University's Christian educational activities shall operate within the applicable canonical framework.

Relevant provisions include CIC Canon 211, concerning the duty and right of the Christian faithful to work for the proclamation of the divine message; Canons 215–216, concerning association and apostolic initiatives; Canon 217, concerning Christian education; Canon 218, concerning research and expression in sacred disciplines; and Canon 229, concerning the doctrinal formation of lay persons.

Article 31 — Catholic Educational Institutions

The University takes cognizance of CIC Canon 800 §1, concerning the Church's right to establish and direct schools of any discipline, type and level, and Canon 807, concerning the Church's right to establish and direct universities.

The specific juridical requirements of Canons 808, 812 and 815–817 shall remain applicable to the matters respectively governed by those canons.

Article 32 — Catholic Academic Agreements

The University may seek and conclude academic cooperation with Catholic universities, ecclesiastical institutions, religious institutes, Catholic educational organizations and other competent Catholic bodies.

Such cooperation may include research, course access, mobility, conferences, library access, teaching and other academic activities authorized by the parties.

Article 33 — No Presumed Canonical Effect

Notification, correspondence, receipt of correspondence or absence of an institutional objection shall not, without an applicable canonical act, be classified as canonical accreditation, canonical erection, canonical approval or conferral of canonical degree-granting authority.

Any canonical effect shall be recorded according to the instrument or competent act actually producing that effect.

Article 34 — Academic Recognition by Agreement

Recognition of coursework between the University and a Catholic institution shall arise from the applicable academic rules, individual recognition decision or bilateral agreement.

No automatic cross-recognition shall be presumed solely from the Catholic character of the institutions concerned.

TITLE IX

INTERNATIONAL ACADEMIC MOBILITY

Article 35 — Student Mobility

The University may establish inbound and outbound student mobility arrangements.

Such arrangements may permit students to complete designated academic components at a cooperating institution while remaining enrolled in a University program.

Article 36 — Faculty and Researcher Mobility

The University may receive or send instructors, researchers, lecturers and academic specialists pursuant to institutional agreement, invitation, contract or other competent authorization.

Article 37 — Visiting Academic Status

The University may establish classifications for visiting professors, visiting lecturers, fellows, researchers and other temporary academic participants.

Such classifications shall confer only the academic functions expressly assigned to them.

Article 38 — Immigration Distinguished from Academic Admission

Academic admission, academic appointment and participation in an exchange program shall not themselves constitute immigration authorization.

Where physical entry, residence or employment requires a separate status, that status shall be governed by the competent legal authority.

TITLE X

INTERNATIONAL PRESENTATION OF CREDENTIALS

Article 39 — University Credentials

Credentials lawfully conferred by the University shall possess the academic status assigned to them within the academic order of Xaragua and shall be permanently recorded in the General Academic Register.

Article 40 — International Presentation

A student or graduate may present a University credential to a foreign university, employer, professional organization, ecclesiastical institution, credential evaluator or public authority.

Article 41 — External Determinations

An external institution may determine the academic, professional or legal effect it assigns to the credential within its own competence.

Such determination shall not amend the original University record or the academic classification conferred by the University.

Article 42 — Verification

The University may provide official verification of:

enrollment;

course completion;

credits;

microprogram completion;

degree conferral;

dates;

credential identifiers;

and authenticity of University academic records.

TITLE XI

FOREIGN STUDENTS AND INSTITUTIONAL STATUS

Article 43 — Academic Membership

Admission establishes membership in the University community according to the academic status granted to the student.

Foreign students shall be subject to University academic rules, disciplinary requirements and applicable program regulations.

Article 44 — Participation

Foreign students may participate in academic bodies or University activities to the extent authorized by University law.

Academic participation shall not automatically confer constitutional office, citizenship or governmental authority.

Article 45 — Separate Civil Applications

A foreign student may separately apply for any civil, immigration, residency or other status made available under Xaraguayan law.

Such application shall be determined under the legal regime applicable to the status sought and shall remain juridically separate from academic admission.

TITLE XII

INSTITUTIONAL REPRESENTATION

Article 46 — Authority to Represent the University

No person may represent the University in an international academic negotiation, execute an academic agreement in its name or undertake an institutional commitment without authority derived from the Rector-President or another competent University instrument.

Article 47 — Institutional Communications

Official communications concerning international academic cooperation shall identify the University, competent authority, subject matter and juridical character of the proposed relationship.

Article 48 — No Presumption from Informal Contact

Academic correspondence, exploratory discussions, attendance at conferences, exchange of publications or informal contact shall not constitute an institutional partnership unless subsequently formalized by competent act.

TITLE XIII

ORGANIC PRINCIPLES OF INTERNATIONAL ACADEMIC COOPERATION

Article 49 — Institutional Independence

International cooperation shall not alter the University's constitutional organization except by competent Xaraguayan act.

Article 50 — Reciprocal Institutional Independence

The University shall not claim authority to amend the internal academic law of a cooperating foreign institution.

Each institution shall retain the authority assigned to it within its own juridical and academic order.

Article 51 — Academic Interoperability

The University may establish mechanisms enabling academic work completed under one institutional system to be incorporated into another through formally determined credit recognition, equivalency, articulation or cooperation.

Article 52 — Documentary Precision

Every international academic relationship shall be classified according to its actual juridical nature.

The University shall distinguish between:

academic cooperation;

credit recognition;

articulation;

research cooperation;

contracted instruction;

institutional affiliation;

canonical relationship;

public-authority cooperation;

and diplomatic relations.

No category shall be substituted for another without an instrument establishing the corresponding juridical effect.

TITLE XIV

SUPREMACY AND EXECUTION

Article 53 — Controlling International Academic Instrument

This Instrument constitutes the general organic framework governing international academic relations and foreign student participation within the University.

Specific agreements and program instruments shall conform to it.

Article 54 — Relationship with Faculty Law

International academic cooperation shall operate in conjunction with the Supreme Organic Educational Law governing Faculties and mixed academic delivery.

The foreign origin of instruction shall not prevent its incorporation into a University Faculty, microprogram or degree where authorized.

Article 55 — Relationship with the Microprogram System

Recognized international coursework may receive SAC and contribute toward the statutory academic progression established under University law.

The competent academic authority shall determine the particular academic effect of each recognized course.

Article 56 — Permanent Registration

International academic agreements producing effects upon student credits, program completion or credentials shall be reflected in the General Academic Register to the extent required for accurate academic documentation.

FINAL ORGANIC DETERMINATION

The University of Xaragua establishes international academic cooperation as a permanent component of its academic administration.

Foreign students may be admitted to University programs according to the same institutional academic authority governing domestic admissions.

Instruction may be delivered across borders, directly by the University, jointly with another institution, through an external provider under agreement, or incorporated through transfer, recognition or articulation.

The University may conclude academic agreements with foreign universities, colleges, research institutions, Catholic institutions, Indigenous institutions, professional educational organizations and other competent bodies.

Such agreements shall be classified according to their actual juridical nature and shall not be represented as treaties, diplomatic recognition, canonical accreditation or institutional merger unless an independent competent act establishes that status.

The University shall retain authority over its own:

academic requirements;

Faculty attribution;

Sovereign Academic Credit system;

Xaraguayan academic core;

recognition of external coursework;

University credentials;

and General Academic Register.

External institutions shall retain their own academic and juridical competence.

The University's international academic activity is situated, as an Indigenous educational institution, within the normative framework of UNDRIP Articles 5, 14 and 36, together with the broader institutional provisions of Articles 3, 18, 20, 33 and 34, and within the inter-American educational framework of Article XV of the American Declaration on the Rights of Indigenous Peoples.

Its Catholic academic relations shall operate according to the actual canonical capacity of the parties and the applicable provisions of the Codex Iuris Canonici, including Canons 211, 215–218, 229, 800 and 807, together with the specific requirements of Canons 808, 812 and 815–817 where applicable.

International academic cooperation shall operate through documented competence, written institutional authority, defined allocation of responsibility, reciprocal institutional independence, academic interoperability and permanent registration of academic effects.

SO ENACTED AND ENTERED INTO THE PERMANENT ACADEMIC RECORD.

Pascal Viau

Prelate-Founder and Rector-President

University of Xaragua

Consolidated Organic Text: 6 September 2026