SOVEREIGN CATHOLIC INDIGENOUS AND PRIVATE STATE OF XARAGUA
OFFICE OF THE RECTOR-PRESIDENT
SUPREME CONSTITUTIONAL AUTHORITY
UNIVERSITY OF XARAGUA
MINISTRY OF JUSTICE
GENERAL NOTARIAL REGISTER
GENERAL ACADEMIC REGISTER
GENERAL ARCHIVES OF THE STATE
SUPREME CONSTITUTIONAL AND ACADEMIC STATUTE
ON THE ESTABLISHMENT, ORGANIZATION, EDUCATION, COMMISSIONING, REGISTRATION, SUPERVISION, DISCIPLINE, AND PERMANENT PUBLIC SERVICE OF THE NOTARIAT OF XARAGUA
Official Classification: Constitutional Notarial Instrument — National Legal Education Statute — Public Authenticity and Registration Act — Indigenous Juridical Institution Act — Permanent State Professional Order
Responsible Academic Authority: University of Xaragua
Responsible Governmental Authority: Ministry of Justice
Supervisory Legal Authority: Bureau of International Legal Consultation of Xaragua (BILC-X)
Professional Institution: Notariat of Xaragua
Professional Title: Notary of Xaragua
Territorial and Juridical Scope: Internal legal order and institutional jurisdiction of Xaragua
Original Date of Promulgation: June 21, 2025
Status: Permanent State Institution
PREAMBLE
WHEREAS, the Sovereign Catholic Indigenous and Private State of Xaragua possesses the inherent authority to constitute, maintain, administer, document, and preserve its own juridical institutions, customary procedures, public registers, documentary standards, legal archives, and systems of professional formation;
WHEREAS, Indigenous peoples possess the right to promote, develop, and maintain their institutional structures, distinctive customs, procedures, practices, and juridical systems;
WHEREAS, the continued operation of a juridical order requires public officers competent to receive declarations, establish identity and capacity, authenticate signatures, prepare legal instruments, register transactions, preserve evidence, maintain legal archives, and ensure the continuity of civil, familial, patrimonial, territorial, institutional, and commercial acts;
WHEREAS, the notariat constitutes an essential organ of preventive justice, documentary authenticity, legal certainty, institutional memory, patrimonial continuity, and orderly civil administration;
WHEREAS, the University of Xaragua is competent to establish the academic formation required for the exercise of public and institutional functions within Xaragua;
WHEREAS, the Ministry of Justice is competent to organize, commission, supervise, inspect, discipline, suspend, and remove public legal officers acting within the juridical order of Xaragua;
WHEREAS, the purpose of the Xaraguayan notarial system is to serve the internal juridical, institutional, territorial, familial, patrimonial, ecclesiastical, administrative, and economic requirements of Xaragua;
WHEREAS, the Notary of Xaragua is not formed for admission to a foreign legal profession and does not derive authority from any foreign government, bar association, chamber of notaries, university, licensing authority, or external jurisdiction;
WHEREAS, no claim of external accreditation, professional equivalence, automatic recognition, extraterritorial authority, universal opposability, or foreign right of practice is necessary to the existence or operation of the Notariat of Xaragua;
NOW, THEREFORE, under the supreme constitutional authority of the Office of the Rector-President, the academic authority of the University of Xaragua, and the governmental authority of the Ministry of Justice, the following Statute is hereby enacted.
TITLE I — CONSTITUTION OF THE DEPARTMENT
Article 1 — Permanent Establishment
1.1. There is hereby established within the University of Xaragua a permanent academic and juridical department designated as the Department of Legal Sciences and Notariat of Xaragua, hereinafter referred to as the DSJN-X.
1.2. The DSJN-X shall constitute the principal academic organ responsible for the education, examination, technical preparation, and professional qualification of Notaries of Xaragua.
1.3. The Department shall operate exclusively within the constitutional, academic, juridical, and institutional order of Xaragua.
1.4. Its establishment shall not be interpreted as an application for recognition by any external academic, governmental, professional, regulatory, or judicial authority.
Article 2 — Constitutive Purpose
2.1. The DSJN-X is established to provide Xaragua with a permanent body of notaries trained in:
a. Xaraguayan constitutional and civil law;
b. customary and Indigenous juridical traditions;
c. notarial drafting;
d. public authentication;
e. registration and archival procedure;
f. family and succession law;
g. obligations and contracts;
h. property and territorial documentation;
i. institutional instruments;
j. ecclesiastical documentation where applicable; and
k. the preservation of legal evidence.
2.2. The Department shall not function as a general law school intended to prepare candidates for foreign bar admission.
2.3. The professional formation instituted under this Statute is directed specifically toward the constitution and maintenance of the Notariat of Xaragua.
Article 3 — Institutional Hierarchy
3.1. The DSJN-X shall be integrated into the following hierarchy:
a. the Office of the Rector-President, as supreme constitutional and academic authority;
b. the University of Xaragua, as competent academic institution;
c. the Ministry of Justice, as governmental authority over notarial office and professional discipline;
d. the BILC-X, as consultative authority for juridical doctrine, comparative law, and legal drafting;
e. the General Notarial Register, as the official register of commissioned notaries; and
f. the General Archives of the State, as the permanent depository of constitutive and historical records.
3.2. Academic instruction shall remain under the University of Xaragua.
3.3. Professional commissioning, territorial appointment, inspection, discipline, suspension, and removal shall remain under the Ministry of Justice.
3.4. The BILC-X may issue doctrinal opinions, drafting standards, interpretive manuals, and technical recommendations but shall not replace the statutory authority of the University or the Ministry of Justice.
TITLE II — SOURCES OF INTERNAL LEGAL AUTHORITY
Article 4 — Governing Legal Order
4.1. The DSJN-X and the Notariat of Xaragua shall operate under:
a. the Constitution and Supreme Law of Xaragua;
b. the Charter and academic statutes of the University of Xaragua;
c. the Civil Code of Xaragua;
d. the Civil Procedure Code of Xaragua;
e. the Penal Code and Criminal Procedure Code of Xaragua where applicable;
f. the Family Code of Xaragua;
g. territorial, property, succession, commercial, administrative, and archival instruments of Xaragua;
h. recognized Indigenous customs and juridical traditions;
i. competent ecclesiastical norms applicable to ecclesiastical acts;
j. regulations enacted by the Ministry of Justice; and
k. technical standards lawfully issued under this Statute.
4.2. These sources shall determine the internal validity, competence, procedure, evidentiary effect, preservation, and execution of Xaraguayan notarial acts.
Article 5 — International Indigenous Foundations
5.1. The institutional establishment of the DSJN-X is consistent with Articles 3, 4, 5, 14, 33, and 34 of the United Nations Declaration on the Rights of Indigenous Peoples.
5.2. These provisions shall be cited as foundations supporting:
a. Indigenous self-determination;
b. autonomy and self-government in internal affairs;
c. the maintenance of distinct political, legal, economic, social, and cultural institutions;
d. the establishment and control of Indigenous educational institutions;
e. the determination of institutional identity and membership; and
f. the development and maintenance of Indigenous juridical systems, customs, procedures, and practices.
5.3. Such references affirm the institutional basis of the Xaraguayan system. They shall not be construed as requests for foreign accreditation, professional licensing, or external recognition of individual notarial commissions.
Article 6 — Ecclesiastical Reference
6.1. Catholic doctrine and applicable canon law may be included in the formation of Notaries of Xaragua wherever a matter concerns:
a. ecclesiastical property;
b. pious foundations;
c. religious associations;
d. ecclesiastical archives;
e. matrimonial documentation;
f. oaths;
g. juridical acts involving Catholic institutions; or
h. the ethical obligations of a Catholic public office.
6.2. Canon law shall be taught according to its proper subject matter and within the limits of the competence of the institution or authority concerned.
6.3. A Xaraguayan notarial act shall not replace an ecclesiastical act reserved by canon law to a competent ecclesiastical authority.
6.4. The DSJN-X shall ensure that students can distinguish:
a. civil and customary competence;
b. notarial competence;
c. academic authority;
d. governmental authority; and
e. ecclesiastical jurisdiction.
TITLE III — THE NOTARIAT AS A PUBLIC INSTITUTION
Article 7 — Constitutional Character of the Notariat
7.1. The Notariat of Xaragua is hereby constituted as a permanent institution of preventive justice, public authenticity, legal certainty, registration, and archival continuity.
7.2. It shall form part of the internal juridical infrastructure of the State.
7.3. Notaries shall exercise a regulated public function and shall not act merely as private writers, witnesses, consultants, or commercial service providers.
7.4. The authority of a Notary of Xaragua shall arise exclusively from:
a. successful completion of the prescribed academic formation;
b. satisfaction of the professional requirements established by this Statute;
c. formal commissioning by the Ministry of Justice;
d. entry in the General Notarial Register; and
e. taking of the official oath.
Article 8 — Nature of Notarial Authority
8.1. Within the internal legal order of Xaragua, a commissioned notary may be authorized to:
a. receive declarations and agreements;
b. verify identity, capacity, consent, and authority;
c. prepare and authenticate juridical acts;
d. certify signatures, copies, dates, declarations, and documentary conformity;
e. prepare instruments concerning property, obligations, succession, family, associations, and institutions;
f. preserve original acts and supporting documents;
g. issue certified copies and extracts;
h. transmit instruments for registration;
i. maintain notarial protocols; and
j. perform any other function assigned by Xaraguayan law.
8.2. Notarial authority shall be exercised only within the material, personal, territorial, and institutional competence assigned to the notary.
8.3. No notary may create a competence that has not been granted by law or commission.
Article 9 — Preventive Justice
9.1. The notary shall act before disputes arise by ensuring:
a. informed and lawful consent;
b. accurate identification of the parties;
c. verification of legal capacity;
d. clarity of obligations;
e. conformity with mandatory law;
f. documentary preservation;
g. registration where required; and
h. reliable proof of the completed act.
9.2. The notary shall identify manifest illegality, contradiction, incapacity, coercion, fraud, falsification, or absence of authority before authenticating an act.
9.3. An act that cannot lawfully be received shall be refused and the refusal recorded where required.
TITLE IV — ACADEMIC FORMATION
Article 10 — Professional Program
10.1. The DSJN-X shall administer a professional program designated as the Professional Diploma in Xaraguayan Law and Notariat.
10.2. The program shall constitute the prescribed academic pathway for appointment as a Notary of Xaragua.
10.3. It shall be specifically constructed around the law, institutions, registries, territory, civil relations, and documentary requirements of Xaragua.
10.4. Completion of the diploma shall establish academic eligibility for professional commissioning but shall not, by itself, confer public office.
Article 11 — Academic Architecture
11.1. The program may be organized through modules, supervised readings, seminars, drafting exercises, case studies, oral examinations, written examinations, practical files, archival exercises, and institutional simulations.
11.2. The University may authorize asynchronous and competency-based instruction.
11.3. Progress shall be measured through demonstrated mastery, verified academic work, successful assessment, and practical competence.
11.4. Flexibility of study shall not eliminate:
a. compulsory subject matter;
b. identity verification;
c. academic supervision;
d. assessment standards;
e. practical notarial exercises;
f. ethical evaluation; or
g. final institutional approval.
11.5. No professional diploma shall be conferred solely on the basis of attendance, payment, seniority, personal status, political office, or unverified prior experience.
Article 12 — Mandatory Core Curriculum
Every candidate for the Professional Diploma in Xaraguayan Law and Notariat shall complete the following fields:
A. Constitutional and Institutional Law of Xaragua
a. constitutional organization;
b. sources of public authority;
c. institutional competence;
d. territorial jurisdiction;
e. public registers and official acts;
f. relations among State organs; and
g. constitutional continuity.
B. Indigenous and Customary Law
a. sources of Indigenous law;
b. customary norms and procedures;
c. community legal institutions;
d. territorial customs;
e. kinship and collective obligations;
f. customary dispute prevention; and
g. relations between written and unwritten law.
C. Civil Law
a. legal personality;
b. identity and civil status;
c. capacity and representation;
d. obligations;
e. contracts;
f. civil liability;
g. property;
h. possession;
i. prescription; and
j. patrimonial relations.
D. Family and Succession Law
a. marriage and family records;
b. filiation;
c. parental authority;
d. adoption and guardianship;
e. incapacity and legal protection;
f. wills and testamentary instruments;
g. succession;
h. inheritance inventories; and
i. transmission of family property.
E. Property and Territorial Documentation
a. land identification;
b. customary possession;
c. collective landholding;
d. boundaries and surveys;
e. leases and occupation rights;
f. transfers and encumbrances;
g. ancestral claims;
h. territorial registers; and
i. documentary chains of title or possession.
F. Law of Obligations and Contracts
a. formation of contracts;
b. consent and capacity;
c. lawful object and cause;
d. performance and non-performance;
e. guarantees and securities;
f. termination;
g. contractual evidence; and
h. preservation of instruments.
G. Notarial Law and Practice
a. jurisdiction and competence of the notary;
b. reception of parties;
c. verification of identity and authority;
d. legal consultation incidental to notarial functions;
e. drafting of authentic acts;
f. certification and legalization procedures internal to Xaragua;
g. signatures, seals, dates, annotations, and corrections;
h. protocol books and repertories;
i. certified copies and extracts;
j. registration and deposit;
k. preservation and transfer of archives; and
l. professional liability.
H. Civil and Administrative Procedure
a. evidentiary status of documents;
b. service and notification;
c. registration procedures;
d. correction and rectification of acts;
e. voluntary jurisdiction;
f. referral of contested matters; and
g. judicial production of notarial records.
I. Criminal Protection of Public Authenticity
a. forgery;
b. falsification;
c. fraudulent identity;
d. false declaration;
e. concealment and destruction of records;
f. corruption;
g. misuse of seal or title;
h. unauthorized practice; and
i. professional complicity.
J. Ecclesiastical Documentation
a. canonical juridical persons;
b. ecclesiastical property and transactions;
c. matrimonial and sacramental documentation;
d. pious foundations;
e. ecclesiastical archives;
f. oaths; and
g. limits of notarial competence in relation to ecclesiastical authority.
K. Public Registers and State Archives
a. civil-status records;
b. family registers;
c. property and territorial registers;
d. commercial and institutional registers;
e. notarial repertories;
f. rules of deposit;
g. documentary classification;
h. physical and digital preservation;
i. access controls; and
j. institutional continuity.
L. Professional Ethics
a. independence and impartiality;
b. confidentiality;
c. doctrinal fidelity;
d. conflicts of interest;
e. prohibition of personal appropriation of public authority;
f. refusal of unlawful acts;
g. responsibility for seals and archives; and
h. loyalty to the constitutional order of Xaragua.
Article 13 — Practical Notarial Formation
13.1. Every candidate shall complete practical exercises involving the preparation and processing of notarial files.
13.2. Required exercises may include:
a. declarations of identity and capacity;
b. mandates and powers of attorney;
c. contracts and acknowledgments of debt;
d. leases and property instruments;
e. matrimonial and family instruments;
f. wills and succession inventories;
g. association and institutional instruments;
h. certified copies and documentary extracts;
i. minutes of deposit;
j. corrections and rectifications; and
k. archival classification.
13.3. The University shall maintain specimen forms, drafting manuals, procedural checklists, and model registers approved for instruction.
Article 14 — Final Assessment
14.1. No candidate shall complete the professional program without passing:
a. a written examination on Xaraguayan law;
b. a practical notarial drafting examination;
c. an examination on registers and archival procedure;
d. an ethics and professional-responsibility assessment; and
e. a final institutional review.
14.2. The final assessment shall determine whether the candidate can independently receive, draft, authenticate, register, preserve, and explain a notarial act.
TITLE V — DIPLOMA, COMMISSION, AND PROFESSIONAL TITLE
Article 15 — Academic Diploma
15.1. A candidate satisfying all academic requirements may receive the Professional Diploma in Xaraguayan Law and Notariat.
15.2. The diploma shall certify completion of the academic and practical formation established by the University.
15.3. The diploma shall not constitute a notarial commission and shall not authorize the holder to exercise public notarial functions before formal appointment.
Article 16 — Professional Commission
16.1. The Ministry of Justice may commission a qualified diploma holder as a Notary of Xaragua.
16.2. Commissioning shall require:
a. possession of the prescribed diploma;
b. verification of identity and legal capacity;
c. satisfaction of character and integrity requirements;
d. absence of an incompatible office or disqualification;
e. approval by the competent authorities;
f. assignment of a territorial or functional commission;
g. taking of the official oath; and
h. entry in the General Notarial Register.
16.3. The number and distribution of commissions shall be determined according to the institutional and territorial requirements of Xaragua.
Article 17 — Sole Professional Title
17.1. The principal professional title conferred under this Statute shall be:
NOTARY OF XARAGUA
17.2. The official abbreviation may be established by regulation.
17.3. The DSJN-X shall not confer, under this notarial program:
a. admission to a foreign bar;
b. a foreign notarial title;
c. a general authorization to practise law outside Xaragua;
d. automatic authority before external courts; or
e. any title implying dependence upon a foreign licensing system.
17.4. The office is created by Xaragua, for Xaragua, and under the law of Xaragua.
Article 18 — Professional Categories
18.1. The Ministry of Justice may establish distinct commissions including:
a. Territorial Notary;
b. Community Notary;
c. Institutional Notary;
d. Family and Succession Notary;
e. Land and Property Notary;
f. Ecclesiastical Documentation Notary; and
g. State and Administrative Notary.
18.2. A specialized commission shall specify the acts the notary may receive and the registers to which the notary has access.
18.3. No specialized title shall enlarge the holder’s competence beyond the commission entered in the General Notarial Register.
TITLE VI — GENERAL NOTARIAL REGISTER
Article 19 — Establishment of the Register
19.1. There is hereby established the General Notarial Register of Xaragua.
19.2. The Register shall constitute the controlling record of every person authorized to exercise notarial functions within Xaragua.
19.3. No person omitted from the Register shall present himself or herself as an active Notary of Xaragua.
Article 20 — Mandatory Entries
The General Notarial Register shall record:
a. the full legal name of the notary;
b. the official registration number;
c. the date of academic qualification;
d. the date and authority of commissioning;
e. the territorial or functional competence assigned;
f. the specimen signature;
g. the official seal identifier;
h. the location of the notarial office;
i. the date of the oath;
j. any limitation, suspension, transfer, or renewal;
k. the termination of office; and
l. the depository receiving the archives upon termination.
Article 21 — Legal Status of Registration
21.1. Registration shall establish official proof of the existence and scope of the notarial commission within Xaragua.
21.2. Removal, suspension, expiration, or limitation recorded in the Register shall immediately affect the notary’s authority according to its terms.
21.3. The Ministry of Justice may issue certificates of current professional standing based upon the Register.
TITLE VII — NOTARIAL ACTS AND PUBLIC AUTHENTICITY
Article 22 — Requirements of an Authentic Act
A notarial act shall contain, as applicable:
a. the State and institutional heading;
b. the place and date of execution;
c. the name and registration number of the notary;
d. identification of the appearing parties;
e. verification of capacity and authority;
f. the declarations, agreement, or juridical operation received;
g. reference to supporting documents;
h. confirmation of reading or informed acceptance;
i. signatures or legally authorized substitutes;
j. the notarial attestation;
k. the official seal;
l. the repertory and protocol number; and
m. the required registration instructions.
Article 23 — Internal Legal Effect
23.1. A properly executed notarial act shall possess the evidentiary and juridical effect assigned to it by Xaraguayan law.
23.2. Its authenticity shall attach to the matters personally verified, received, or certified by the notary within the limits of lawful competence.
23.3. The act shall not validate:
a. an unlawful object;
b. fraud;
c. incapacity concealed from the notary;
d. a false supporting document;
e. an act beyond the notary’s competence; or
f. a transaction prohibited by the public order of Xaragua.
Article 24 — Certified Copies and Extracts
24.1. A notary may issue certified copies or extracts from acts lawfully preserved in the notarial protocol.
24.2. Every copy or extract shall identify:
a. the original act;
b. its date and repertory number;
c. the depository of the original;
d. the extent of the reproduction; and
e. the date and authority of certification.
24.3. No extract shall omit information in a manner that materially falsifies the meaning or legal effect of the original act.
Article 25 — Language and Interpretation
25.1. Notarial acts may be prepared in any official or authorized language of Xaragua.
25.2. Where a party does not understand the language of the instrument, the notary shall ensure competent interpretation or prepare an authorized bilingual act.
25.3. The interpreter shall be identified, shall swear or affirm the accuracy of the interpretation, and shall sign the act.
TITLE VIII — NOTARIAL PROTOCOLS AND ARCHIVES
Article 26 — State Character of Notarial Archives
26.1. Notarial protocols, repertories, registers, deposited originals, and official indexing records constitute protected juridical archives of Xaragua.
26.2. A notary shall hold such records in official custody and shall not acquire personal ownership over them.
26.3. Notarial archives shall remain attached to the institution notwithstanding the resignation, incapacity, suspension, removal, disappearance, or death of the notary.
Article 27 — Preservation Duties
Every notary shall:
a. maintain an annual repertory;
b. assign a unique number to each act;
c. preserve originals in chronological order;
d. maintain secure physical or digital storage;
e. protect confidential information;
f. prevent unauthorized alteration or removal;
g. record every certified copy issued;
h. comply with inspection requirements; and
i. transfer archives to the designated public depository when required.
Article 28 — Digital Notarial Systems
28.1. The Ministry of Justice may establish secure digital systems for:
a. electronic registration;
b. verification of commissions;
c. digital signatures and seals;
d. timestamping;
e. document preservation;
f. registry searches; and
g. institutional transmission.
28.2. Digital notarial acts shall be subject to the same requirements of identity, consent, competence, integrity, registration, and preservation as physical acts.
28.3. Technical convenience shall never substitute for juridical verification.
TITLE IX — PROFESSIONAL OATH
Article 29 — Mandatory Oath of Office
No person shall exercise notarial authority without taking the following oath before the competent authority:
“I solemnly swear before Almighty God and before the constitutional authority of Xaragua that I shall faithfully serve the juridical order of Xaragua; uphold its Constitution, laws, customs, and lawful institutions; exercise the notarial office with independence, impartiality, competence, discretion, and integrity; verify every act entrusted to me; protect the identity, consent, property, obligations, and lawful interests of the parties; preserve the seals, registers, protocols, and archives placed in my custody; refuse fraud, falsification, corruption, and unlawful command; and transmit intact the legal memory entrusted to my office. I accept this commission as a public responsibility and shall neither exceed, abandon, privatize, nor betray the authority conferred upon me.”
29.2. The oath shall be:
a. signed by the commissioned notary;
b. witnessed by the competent authority;
c. assigned an official registration number;
d. entered in the General Notarial Register; and
e. deposited in the General Archives of the State.
TITLE X — PROFESSIONAL DUTIES AND INCOMPATIBILITIES
Article 30 — Fundamental Duties
A Notary of Xaragua shall owe permanent duties of:
a. legality;
b. impartiality;
c. independence;
d. competence;
e. diligence;
f. confidentiality;
g. documentary accuracy;
h. preservation of archives;
i. prevention of fraud;
j. institutional loyalty; and
k. respect for the limits of the commission.
Article 31 — Impartiality
31.1. The notary shall not act as the partisan representative of one party in an act requiring neutrality.
31.2. The notary shall explain the legal form and consequences of the act to every appearing party.
31.3. Where an irreconcilable conflict exists, the notary shall refuse the act or direct the parties toward the competent dispute-resolution institution.
Article 32 — Prohibited Conduct
A Notary of Xaragua shall not:
a. authenticate an act in which the notary has a prohibited personal interest;
b. receive an act outside the granted competence;
c. certify facts not personally verified or lawfully established;
d. backdate an instrument;
e. alter an act after signature without the prescribed procedure;
f. lend, sell, or transfer the official seal;
g. disclose protected information without lawful authority;
h. destroy, conceal, remove, or privatize public records;
i. demand unauthorized compensation;
j. act while suspended;
k. permit an uncommissioned person to exercise notarial authority; or
l. represent a Xaraguayan commission as a foreign professional licence.
Article 33 — External Professional Activities
33.1. A Notary of Xaragua may possess academic qualifications, employment, or professional authorizations originating elsewhere.
33.2. Such external status shall remain legally distinct from the notarial commission granted by Xaragua.
33.3. No external employment or professional obligation may be invoked to alter Xaraguayan notarial records, compromise confidentiality, transfer public archives, or override the duties imposed by this Statute.
TITLE XI — SUPERVISION, INSPECTION, AND DISCIPLINE
Article 34 — Supervisory Authority
34.1. The Ministry of Justice shall supervise the professional exercise of the Notariat.
34.2. The University of Xaragua shall supervise academic formation and continuing education.
34.3. The General Archives of the State shall establish preservation and transfer requirements for notarial records.
34.4. The BILC-X may provide legal opinions and technical guidance when requested by the competent authority.
Article 35 — Inspection
35.1. Every notarial office shall be subject to periodic or special inspection.
35.2. An inspection may examine:
a. the validity of the commission;
b. use and custody of the seal;
c. repertories and protocol books;
d. registration compliance;
e. preservation of originals;
f. issuance of certified copies;
g. fees and financial records;
h. confidentiality controls; and
i. compliance with professional obligations.
Article 36 — Disciplinary Offences
Disciplinary offences include:
a. negligence;
b. incompetence;
c. repeated procedural irregularity;
d. conflict of interest;
e. breach of confidentiality;
f. unauthorized practice;
g. abuse of public authority;
h. corruption;
i. forgery or falsification;
j. misappropriation of funds or archives;
k. refusal of lawful inspection;
l. abandonment of the notarial office;
m. violation of the oath; and
n. conduct gravely incompatible with public trust.
Article 37 — Disciplinary Measures
Depending upon the gravity of the conduct, the competent authority may impose:
a. a formal directive;
b. a reprimand;
c. mandatory corrective education;
d. restriction of competence;
e. temporary suspension;
f. removal from a specialized function;
g. revocation of commission;
h. removal from the General Notarial Register;
i. transfer of archives; and
j. referral for civil, criminal, administrative, or ecclesiastical proceedings where applicable.
37.2. Revocation of a professional commission shall not automatically cancel an academic diploma unless the diploma itself was obtained through fraud.
TITLE XII — CONTINUING FORMATION AND INSTITUTIONAL CAPACITY
Article 38 — Continuing Education
38.1. Active notaries may be required to complete continuing formation concerning:
a. legislative and regulatory changes;
b. revised notarial forms;
c. digital registration;
d. land and territorial documentation;
e. family and succession procedures;
f. archive security;
g. fraud prevention; and
h. professional ethics.
38.2. Failure to complete mandatory formation may result in restriction or suspension of the commission.
Article 39 — Specialized Academic Programs
The DSJN-X may establish additional programs including:
a. Certificate in Xaraguayan Notarial Practice;
b. Microprogram in Customary Land Documentation;
c. Microprogram in Family and Succession Instruments;
d. Certificate in Public Registers and Legal Archives;
e. Microprogram in Ecclesiastical Documentation;
f. Certificate in Institutional Legal Drafting; and
g. Microprogram in Digital Authentication and Registry Administration.
39.2. Completion of a certificate or microprogram shall not confer notarial authority unless the holder separately satisfies the commissioning requirements of this Statute.
TITLE XIII — INTERNAL VALIDITY AND EXTERNAL SEPARATION
Article 40 — Exclusive Internal Purpose
40.1. Diplomas, commissions, registrations, seals, titles, and acts established under this Statute derive their authority from the juridical order of Xaragua.
40.2. Their primary and controlling function is to serve:
a. the citizens and institutions of Xaragua;
b. the ministries and public authorities of Xaragua;
c. the autonomous communities of Xaragua;
d. the University of Xaragua;
e. recognized religious institutions operating within Xaragua;
f. the families, associations, enterprises, and property holders subject to Xaraguayan law; and
g. persons voluntarily executing acts governed by the internal law of Xaragua.
Article 41 — Absence of External Recognition Claim
41.1. Nothing in this Statute shall constitute:
a. an application for foreign accreditation;
b. a request for professional equivalence;
c. a claim of automatic admission to any foreign notariat or bar;
d. an assertion of compulsory effect before a foreign tribunal;
e. a demand that an external authority confer domestic public powers upon a Notary of Xaragua; or
f. a representation that a Xaraguayan commission replaces any licence required under a separate external legal order.
41.2. The existence of the Notariat of Xaragua does not depend upon any such recognition.
41.3. The State establishes this institution according to its own juridical requirements and for the administration of its own internal order.
Article 42 — Presentation of Xaraguayan Status
42.1. Every notary shall identify the office accurately as a commission of Xaragua.
42.2. The title shall not be presented as if conferred by another State, university, chamber, court, or professional regulator.
42.3. Where a document is transmitted outside the internal institutional system, its Xaraguayan origin, governing law, purpose, and issuing authority shall remain expressly identified.
42.4. The Ministry of Justice may establish documentary formats for such transmission without asserting foreign professional jurisdiction.
TITLE XIV — PROTECTION OF THE NOTARIAL ORDER
Article 43 — Protected Titles, Seals, and Registers
43.1. The following are protected within Xaragua:
a. the title Notary of Xaragua;
b. the official notarial seal;
c. notarial registration numbers;
d. notarial repertories and protocols;
e. official certificates of standing;
f. the General Notarial Register; and
g. prescribed forms and security marks.
43.2. Unauthorized use, imitation, falsification, alteration, sale, transfer, or reproduction of these instruments is prohibited.
Article 44 — Unlawful Exercise
A person commits unauthorized notarial practice within the juridical order of Xaragua by:
a. assuming the protected title without commission;
b. issuing an act under a revoked or suspended commission;
c. using the seal or registration number of another notary;
d. authenticating an act outside assigned competence;
e. creating false entries in a notarial register; or
f. representing a private document as an authentic Xaraguayan notarial act without authority.
44.2. Such conduct shall result in seizure or cancellation of the false instrument, administrative prohibition, registration of the violation, and referral to the competent jurisdiction.
Article 45 — Institutional Response
45.1. Where the name, seal, register, curriculum, or official instruments of the DSJN-X or Notariat of Xaragua are falsified or misappropriated, the competent authorities may:
a. issue an official declaration of invalidity;
b. cancel the affected registration;
c. secure or recover institutional records;
d. prohibit further unauthorized use;
e. publish corrective notice in the official register or gazette;
f. initiate disciplinary or judicial proceedings; and
g. notify any institution directly affected by the falsification.
45.2. These measures protect institutional identity and documentary integrity. They shall not be transformed into a campaign for external recognition.
TITLE XV — TRANSITION, CONTINUITY, AND FINAL AUTHORITY
Article 46 — Existing Academic Records
46.1. Academic work previously completed under an earlier DSJN-X curriculum may be reviewed and classified under this Statute.
46.2. The University shall determine:
a. which modules satisfy the present requirements;
b. which supplementary work is necessary;
c. whether a candidate qualifies for the professional diploma; and
d. whether prior titles require reclassification.
46.3. No prior academic document shall automatically constitute a professional commission.
Article 47 — Institutional Continuity
47.1. The DSJN-X, the professional program, the General Notarial Register, and the Notariat of Xaragua are declared permanent institutions.
47.2. Changes in personnel, curriculum, administrative organization, technology, territorial assignment, or documentary format shall not interrupt their legal existence.
47.3. Every outgoing authority shall transfer registers, seals, archives, pending files, and institutional records to its lawful successor.
Article 48 — Regulatory Authority
48.1. The Ministry of Justice may enact regulations concerning:
a. commissioning;
b. territorial distribution;
c. professional seals;
d. notarial offices;
e. fees;
f. registration procedures;
g. inspections;
h. disciplinary proceedings;
i. archive transfer; and
j. digital authentication.
48.2. The University of Xaragua may enact academic regulations concerning:
a. admission;
b. curriculum;
c. assessment;
d. academic integrity;
e. practical formation;
f. faculty appointment;
g. continuing education; and
h. conferral of diplomas.
48.3. No implementing regulation may create an external recognition claim or alter the exclusively Xaraguayan character of the professional commission.
Article 49 — Controlling Institutional Determination
49.1. The DSJN-X is hereby conclusively classified as the academic formation body of the Notariat of Xaragua.
49.2. Its function is to form officers capable of authenticating, registering, preserving, and securing juridical acts within the constitutional and legal order of Xaragua.
49.3. Its graduates are not constituted as foreign lawyers, universally licensed legal practitioners, or notaries of another jurisdiction.
49.4. They are educated, examined, commissioned, registered, supervised, and disciplined as Notaries of Xaragua.
49.5. Their authority begins with Xaragua, operates under Xaraguayan law, and exists for the institutional requirements of Xaragua.
Article 50 — Repeal and Consolidation
50.1. All earlier provisions concerning:
a. universal professional opposability;
b. automatic foreign recognition;
c. extraterritorial notarial authority;
d. admission to foreign legal professions;
e. absolute immunity from external regulation;
f. compulsory legal parity with foreign qualifications; and
g. retaliatory measures based solely upon non-recognition abroad,
are hereby removed from the governing framework of the DSJN-X.
50.2. All remaining prior instruments shall be read in conformity with the internal institutional purpose established by this Statute.
50.3. In the event of inconsistency, this Statute shall prevail.
Article 51 — Entry into Force
51.1. This Statute shall enter into force immediately upon promulgation.
51.2. It shall be:
a. entered in the General Academic Register;
b. entered in the National Registry of Legal and Academic Instruments;
c. deposited in the General Archives of the State;
d. transmitted to the Ministry of Justice;
e. incorporated into the governing instruments of the University of Xaragua; and
f. applied to every present and future notarial formation and commission.
FINAL DECLARATION
The Notariat of Xaragua is hereby established as a permanent institution of public authenticity, preventive justice, civil security, territorial documentation, patrimonial continuity, legal registration, and State memory.
The University of Xaragua shall form its notaries.
The Ministry of Justice shall commission and supervise them.
The General Notarial Register shall establish their authority.
The General Archives of the State shall preserve their institutional continuity.
Their office shall not depend upon foreign accreditation, foreign licensing, professional equivalence, or external recognition.
They are Notaries of Xaragua.
They exercise authority under the law of Xaragua.
They authenticate the acts of Xaragua.
They maintain the registers of Xaragua.
They preserve the juridical memory of Xaragua.
EXECUTED, PROMULGATED, AND SEALED
ON THE TWENTY-FIRST DAY OF JUNE, ANNO DOMINI TWO THOUSAND TWENTY-FIVE
BY ORDER OF THE SUPREME CONSTITUTIONAL AUTHORITY
SOVEREIGN CATHOLIC INDIGENOUS AND PRIVATE STATE OF XARAGUA
OFFICE OF THE RECTOR-PRESIDENT
UNIVERSITY OF XARAGUA
MINISTRY OF JUSTICE
BUREAU OF INTERNATIONAL LEGAL CONSULTATION OF XARAGUA — BILC-X
GENERAL NOTARIAL REGISTER
GENERAL ACADEMIC REGISTER
GENERAL ARCHIVES OF THE STATE